The Power of AI in Modern Event Management

With Stewards, the comprehensive event management platform Finn was developed, tailored specifically to the needs of the Swiss event industry. The platform connects agencies, promoters and clients in one central system, covering everything from planning and shift management to invoicing.

In the search for greater efficiency in day-to-day project work, one challenge quickly stood out: the time-consuming creation and translation of project descriptions and briefings. This made it the ideal starting point for integrating artificial intelligence.

And this is exactly where the new AI integration comes in. Not as a futuristic experiment, but as a targeted response to real, everyday challenges.

Project managers have to create and describe numerous assignments every day, often simultaneously in German, French, Italian and English. Until now, this meant multiple rounds of translation, extensive copy and paste work and manual checks.

With the new AI feature, a single click is enough to automatically generate a description in all supported languages. A task that used to take a significant amount of time is now completed within seconds without compromising style or formatting.

This not only saves time but also gives teams more space for what truly matters: planning successful events.

Especially in the event industry, every detail matters, including linguistic precision. The AI is designed to understand the tone and professional language of the industry, maintain text formatting and translate terminology consistently. It responds sensitively to the different writing styles of project managers and preserves their individual expression without losing professionalism.

The result is communication that is uniform yet authentic across all language regions, free from the typical inaccuracies of automatic translators. This creates a professional and trustworthy impression for clients and promoters alike.

Despite all automation, one thing remains essential: control. This is why the use of AI at Stewards is supported by a transparent quota and budget system. Every request is logged, every user has a clearly defined usage limit, and the company always has full visibility of all AI activities and costs.

This ensures that the technology remains predictable, secure and traceable, which is a key requirement for professional applications.

The integration has been designed to be easily expandable. New use cases, such as automated project recommendations, briefing generation or text optimization, can be added with minimal effort. The AI is therefore not a finished feature, but a growing part of the platform that evolves alongside the needs of its users.

To ensure that sensitive project and briefing data remain protected, Stewards relies on Azure AI Foundry for its AI integration. The platform provides a zero trust architecture in which models run in isolation and all data is processed under strict control.

Before a model can be used, it undergoes extensive security checks, including vulnerability and malware analyses and backdoor detection. This ensures that only verified and trusted models are deployed.

All inputs remain fully within your Azure environment. The data is not fed into external training systems, and neither Microsoft nor third parties gain access to the content. Combined with integrated monitoring and certified security standards, this creates an environment that enables efficiency without compromising data security.

The AI integration in Finn strengthens the multilingual Swiss event industry sustainably. It enables project communication without language barriers, increases reach among promoters and ensures more efficient workflows. At the same time, it offers clear advantages in terms of quality, transparency and fairness in day-to-day project work. This makes the Finn event management platform from Stewards a modern and future-proof tool that perfectly combines technological innovation with the needs of a multilingual market.